Job offer letter template

Begin filling out this template by adding the new employee’s full name, job title, and start date, and any contingencies that may exist. These include background checks, I-9 forms, and any other company-specific terms mentioned in past correspondence. For example, a new employee might need to submit to a full background check, which can sometimes take a week or more.

New employees want to make sure the compensation they negotiated is accurate and provided at a certain payment frequency. Some companies pay weekly, bi-weekly, or monthly. If there are financial extras, such as bonuses, stock options, or other financial terms, you can add them here.

Other company benefits — like healthcare, paid time-off, 401K or retirement offerings — are also important aspects to a new employee. Outlining all the company provides ensures the employee understands all eligibility issues and options.

Both the new employee and company hiring managers should sign the job offer letter to make it official and legal. Be sure to add a specific date as a deadline for the return of the new employee’s signature to seal the deal and then export the letter as a pdf and/or into DocuSign or some other signable document format.